Updated 22 September 2026 · PET Group
An illustrative monthly schedule
T means your salary payment date. The sequence below is an example to adapt, not a promised turnaround or statutory timetable. Allow for workforce complexity, public holidays, bank processing and local payment obligations.
| Milestone | Example timing | Owner to agree |
|---|---|---|
| Input cut-off | T minus 7 business days | HR and line managers |
| Data validation and queries | T minus 6 to 5 | Payroll preparer and HR |
| Draft and variance review | T minus 4 to 3 | Payroll checker and Finance |
| Final approval | T minus 2 | Authorised client approver |
| Bank preparation and release | Before the bank’s applicable cut-off | Authorised bank users |
| Payment confirmation and close | On/after T as appropriate | Finance and payroll |
Separate attendance dates from salary dates
Attendance periods may end before the salary month. Record which dates feed overtime, shift allowances and unpaid leave, and how approved adjustments are tracked. Otherwise the same item can appear in two runs or be missed entirely.
The monthly handover checklist
- Joiners, leavers and salary changes with effective dates.
- Approved overtime and allowances, with units and rate references.
- Leave adjustments and claims with approval evidence.
- Bank-detail changes verified through an agreed process.
- A named approver, backup approver and query-response window.
Late changes and holidays
Mark Malaysian and Singapore holidays relevant to each entity and payment route. Move internal milestones earlier when needed. Agree an escalation path for urgent corrections, but assess contractual and legal payment obligations before carrying anything to the next cycle.
Keep statutory remittance and annual reporting milestones in the same calendar, with separate owners. Do not assume that payday is also a statutory due date.
For practical checks, use the Malaysia payroll checklist or Singapore payroll checklist.